Web for Employees - Help

The standard hours of operation for Web for Employees are: 

7:30 am to 10:00 pm  Weekdays

9:00 am to 6:00 pm  Weekends

(To return to Web for Employees, close this window.)

How do I access  Web for Employees?

To login for the first time: 

Enter your Employee ID (SSN) , CWID or the 16 digit ID Card Number and your six digit PIN, which is your birth date.

.The first time you access Web for Employees you are required to change your default Personal Identification Number (PIN) from your birth date to a new six digit PIN.  It will only accept numeric characters.

Example ID:  Employee ID (SSN): 123456789     -        CWID: 12345678    -    16 Digit ID Card Number:  1234567891011121        

Example PIN:  Birth Date: Jan 23, 1956 = 012356

An alternate option is to use your O-Key login information: Your email address  or O-Key userID and password.

Example Email address: pistol.pete@okstate.edu  or ppistol

Example Password: PasWrd05

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Can I update any information on line?

Yes, the following items are available for updating PIN,  Address, Personal Information and Emergency Contact Information

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What is the process for making updates, changes or selecting options?

Most webpages have a "submit" button.  Click this button once and it should change to "Processing" indicating the transaction is taking place. 

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Is it just for Oklahoma State University Stillwater?

No.  It covers Oklahoma State University Stillwater as well as all the branch campuses, and the A&M Institutions.

OSU Stillwater Connors State College
OSU Tulsa Langston University
OSU Center For Health Sciences  Northeastern Oklahoma A & M
OSU Oklahoma City   Panhandle State College
OSU Okmulgee  
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What information is displayed?

Change Name/SSN Information 

OSU Employee Job History (Login with O-Key Information)
Change PIN  Current Benefits and Deductions
Personal Information  Federal Withholdings
Address    Payroll Advice
Marital Status Leave Balances 
Emergency Contact Information Open Enrollment Options (Open in November and December each year)
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What if I 'm having trouble logging in?

If you forget your PIN, contact your Human Resources/Personnel office (Email: osu-es@okstate.edu or call 405-744-5449 ) and request to have your PIN problem resolved. Or you may send a fax to, (405) 744-8345, and request that your PIN be reset.  You will need to include a copy of your identification card, a telephone number where you can be reached, your Campus Wide ID number, if known, and your signature. You will be contacted via phone or email to resolve the problem.  You can also download a HRS/PIN Reset form by clicking here, then mailing it to Human Resources, 106 Whitehurst, Stillwater, OK 74078.

When accessing Web for Employees, you are permitted five (5) failed attempts at logging in each day.  If you incur any failed login attempts, please keep this fact in mind. 

If you are using your O-Key information to login and require help, go to the O-Key webpage by clicking here  or contact the Help Desk at: 405-744-4357.

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What should I do if I cannot login at all or get the "login expired" message?

Your browser must be set up to accept "cookies" or you will not be able to login.   For more information on this feature of your browser click here or have your computer support person setup your browser to accept cookies.

"login expired" may also occur on your initial login if you press the <Enter> key twice while logging in or you click on the "Login" button twice in succession.  


This message also occurs randomly when you enter any data or change web pages and double click the mouse or press the <Enter> key twice in succession.  The remedy for this circumstance is to click or press the <Enter> key once and give the browser time to complete the request. Most function buttons display the message "Processing" when you click on them.


"login expired" will also occur after 15 minutes of inactivity.   This feature is enabled for security purposes.

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If I am referred to another page on the internet, how do I return to Web for Employees?

When you log in to Web for Employees, you are in a secured web site. If you are referred to another page external to Web for Employees, your browser will start a new web page. Simply close the page you were referred to and the Web for Employees page will be displayed.

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Who do I contact to make changes or update information that is not available through Web For Employees?

OSU Stillwater Phone Email
106 Whitehurst 
University Human Resources
(405) 744-5449 osu-es@okstate.edu
OSU Tulsa Phone Email
700 N. Greenwood,1405 Main Hall
Human Resources
(918) 594-8222 tulsa.hr@okstate.edu
OSU Center for Health Sciences Phone Email
700 N. Greenwood,1405 Main Hall
Human Resources
(918) 594-8222 tulsa.hr@okstate.edu
OSU Oklahoma City Phone Email
201 Administration Bldg 
Payroll / Benefits
(405) 945-3298 herrenm@osuokc.edu
OSU Okmulgee Phone Email
1801 E. 4th 
Payroll / Personnel Services
(918) 293-5242 jah46@osu-okmulgee.edu
Connors State College Phone Email
Rt.1 Box 1000, Warner OK. 74469 (918) 463-6212
(918) 463-6206
Langston University Phone Email
222 Page Hall/P.O. Box 1205 (405) 466-2985 humanresources@lunet.edu
Northeastern Oklahoma A & M Phone Email
PO Box 3971 200 I Street NE
Dale Creech Library Adm Bldg
(918) 540-6378 menyart@neoam.edu
Oklahoma Panhandle State University Phone Email
125B Sewell-Loofburrow 
Faculty / Staff
(580) 349-1570 cheryla@opsu.edu
125B Sewell-Loofburrow 
Student / Retiree
(580) 349-1572 tinam@opsu.edu
125B Sewell-Loofburrow 
Benefits / Deductions
(580) 349-1574 beckys@opsu.edu
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Oklahoma State University